Improvements
Add a new employee
The ‘Add a New Employee’ process has been revamped to make the process more user friendly. The process has been split up in to a few more steps, grouping similar settings/details together to make it easier to follow. We’ve also tweaked the design to make completing each step faster. See this article for a step by step guide.
You’ll notice settings which can be turned on/off have a new toggle design. By default, these will be turned on but when off, no settings will be visible. When turned on, all available settings will show and some defaults will be applied. This is particularly relevant to leave settings where anniversary dates will default based on the employee's start date. Sick, family violence and other leave types will automatically be turned on too where previously they weren’t.
These changes are also reflected in the employee settings area and in Run a Pay. The old on/off ‘tick box’ now acts as an indicator and the new toggle button lives within each settings set - no more confusion as to whether KiwiSaver or Leave is actually turned on!
Employee user accounts
Once an employee has been successfully terminated, their user account will be archived. This means they will no longer have access to their employment information with that particular employer. However, they can then be immediately added to a new PaySauce employer and have their new user account created.
New Features
Sometimes a pro rata calculation needs to be adjusted. Bureau users will now have the ability to disable the pro rata calculation in the case where a salaried employee works irregular weeks due to their extended work pattern.
They can select the new ‘Calculate pro rata’ toggle on the paycard to turn it on or off.
If the employee uses the “Hourly (with Top Up)” payment type:
Input the actual number of hours worked for this amended pay cycle
Click the employees name > Settings > Leave
Update the standard hours and standard days per period to match
Don’t forget to select ‘Apply changes to this pay run only’ at the bottom of the window
If the employee uses the ‘Salary’ payment type + ‘Paycard Topup’.
The annual salary can be adjusted to a “period” salary to match what should be paid for this amended pay cycle.
In the employee’s Pay Card, click the employee’s name.
Select Payments and click on the current Salary.
Select “Type”, and change the Annual Salary to Period Salary
Enter the amended payment for this current pay
Change the Period Hours to fit this pay
Important! Click the “Apply changes to this pay run only” checkbox at the bottom of the Payments screen.
Click the Ok button to close the Payments window and return to the payroll
Bug Smash
Public holiday worked within a pro rated period will now calculate correctly.
Employees created with the invite workflow are created with an
inactiveflag turned on which is only turned off when the Invite workflow is finished.