PaySauce has a huge range of reports for you to get lots of information: both about your pay as you are running it as well looking back over a range of pays.
We'll cover some of the most commonly used reports here, but explore all of the reports in PaySauce to discover more!
Reports section
These reports are all available by going to the 'Reports' section of PaySauce.
Employee details
You can run this from the reports section for either all or selected employees. If your employees are grouped into departments or groups using a tagset, you can select the appropriate group.
This will appear on screen, and you can then choose if you want to download a PDF or a csv which will have more details.
If you need to view a report that details all the allowances and deductions set up for each employee, run the ‘Employee Details - Allowances and Deductions’ Report.
YTD earnings
In the Reports section, choose YTD earnings report. You can run this for selected employees or all. This is often asked for either by accountants or employees at the end of the financial year.
Pay history
You can run a pay history report for a specified timeframe for either all or selected employees. This will appear on screen but can be downloaded as a PDF or csv.
You can also view an audit version of this report, which shows the leave settings for the employees each pay time. This means you can easily see leave settings changes, e.g. when an employee has switched from being a casual employee to working standard hours.
Leave balances
You can run a leave balances report showing employee leave balances either at the current date or a date in the past. You can include all employees or only selected ones.
Leave payment history
You can run the leave payment history report for either all employees or selected ones to view leave taken in a specified date range.
You can also view an audit version of this report in CSV, which shows more information about each time leave was taken.
the average 52 weekly rate,
the average 4 weekly ordinary rate,
the ordinary rate,
which rate was actually paid at the time
the employee’s work pattern at the time (if one was set).
63 day annual leave taken
The 63 day annual leave taken report will show annual leave taken within 63 days of the specified date. This is often used for accounting purposes at the end of the financial year.
Termination pay
The termination pay report will give you a detailed explanation of how termination pays or leave liability are being calculated. You can run this as a csv or PDF. The termination pay report will display detailed notes in the PDF version.
Termination liability
The termination liability report will provide you with another breakdown of how the current leave liability is being calculated.
Pay run reports
These reports are all available to you while going through your pay preparation and checking, before you close a pay. You can also download them after the pay has closed by going to 'History' and selecting the required pay period.
Summary reports
Available from the 'Summary' tab, the there are a variety of reports. This can be downloaded as a PDF in either single or double table, as a csv or in a more detailed format by selecting 'summary detail'.
Timesheet report
While in the processing section or your pay run, you can change to the timesheet view and download a timesheet report as a csv. This will show you the timesheet information and costing tags used if relevant.
Comparison with previous pay
You’ll find the 'comparison with previous pay' report in the Pay Summary reports menu. This report will show you your current pay run compared to the previous one. It will show you dollar and percentage differences for both net and gross values, as well as changes to employee records.
Costing detail
You can get a costing report by going to the 'Costing' tab when finalising your pay, then selecting the downward arrow in the tagset costing section. You can choose summary or detail for your costing report.