If you've already paid the employee or contractor their net wages outside of PaySauce, you can still use PaySauce to file and pay the tax.
All you need to do is load the pay details as normal, and then apply a deduction to withhold the net pay amount.
Enter the pay details as needed: either as a normal pay, a one off payment (e.g. for a bonus) or invoice amount
Use the pay preview to check what the net amount would be. Click the magnifying glass icon next to the employee's name in the pay run to see the pay preview.
Note down the Net Amount shown in green (e.g. $631.00).
Add a deduction for the value of the net amount. Click on the employee's name in the pay card, go to the Deductions tab, and click +.
Set up the deduction as follows:
Rule: Fixed Amount
Title: 'Net Already Paid' or similar
Frequency: One-Off
Amount: The exact net amount you wrote down (e.g. $631.00)
Account: Leave as 'Select One'
Leaving the account as 'Select One' means the deduction won't be paid out to a different account - it simply reduces the net pay to $0 and the money doesn't leave your company bank account.
Save the deduction Click OK at the top of the screen, then OK at the bottom of the screen.
Confirm the net pay is $0 Click the magnifying glass icon again and check that the net payment now shows $0.00.
You can repeat this for any other employees or contractors that you need to. Confirm again when finalising your pay run that there are no net pay amounts to be paid, then close and pay as normal.
PaySauce will collect any funds due to IRD and complete the filing as normal - no wages will be paid to the employee.
If you have payslips automatically sent when the pay is closed, these will be sent as normal unless you turn them off. The payslip will show the $0 net pay and the deduction line, with the title that you gave it when you entered the deduction.