For some employees, setting up the hours that they work is very straightforward. For others with more complex work patterns it may feel tricky - but we're here to make it easier!
Where your employee's hours are set
In PaySauce, your employee's hours may be set up in two different places (depending on how they work).
The first is the leave settings, and the second is the work pattern. If your employee has regular hours, you need to update the hours in both areas.
Leave settings
In the leave settings an employee can be set to standard hours, varied hours or casual.
Go to the Employees section.
Click on your employee's name.
Select the 'Settings' tab.
Select 'Leave' from the menu.
Standard hours
If your employee is set to 'standard hours' PaySauce requires both the hours per pay period and the days per pay period to be set here.
These standard hours are used to calculate the leave entitlements for your employee. These are usually the contracted hours that your employee is expected to work (even if they occasionally work slightly more or less hours).
Note that the hours and days should be specified based on each pay period for your employee and are not set on a weekly basis. If your employee changes pay frequency you will need to update these hours and days.
If your employee starts regularly working a different number of hours or days per period, you must update it here to ensure their leave calculations are accurate.
Varied hours
If your employee's hours are too variable to be able to set a standard number, then you can set them to 'varied hours' in their leave settings.
You will then see a field for 'days paid'. If you have a set number of days that the employee is likely to work each period you can enter it here, or you can set it to 0. You will enter the days paid at pay time.
Payment hours and work pattern
When you set up payments for an employee you'll specify how many hours it relates to, as well as set up a work pattern for the employee's 'primary' or main payment.
Employees with known hours should have a work pattern set up which contributes to how PaySauce will manage their leave and pay entries. If an employee's set hours change, you'll need to update the hours attached to their payment.
Go to the 'Payments' tab for the employee.
Click on the primary payment for the employee - usually their salary or main hourly rate.
Update the hours (for hourly rates) or period hours (for salaries) to ensure the amount is correct. If the hours are to be specified every pay, it is correct for the hours to be set to 0.
At the bottom of the primary payment details is a work pattern section. There are fields for each day of the week to specify the number of hours an employee is expected to work on that day.
In this example, the employee usually works 8 hours Monday - Thursday but does not work Friday, Saturday or Sunday.
If you can't see the work pattern fields, check that the payment is the 'primary' payment. On the list of the employee's payments, there is a checkbox that appears in a column on the left under 'P' for primary. Only one payment can be the primary payment, and the work pattern only exists on the primary payment.